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Seating capacity has been determined in accordance with state and city safety regulations. Departments are not to over-enroll students beyond the maximum classroom size. If it appears that student demand will surpass the scheduled room, departments should contact the ASC immediately, before the class grows too large, to determine if alternate space is available. It is unacceptable for students not to have appropriate seating.

Instructors/departments may not move their class, from an assigned room, or override another department's assignment without prior approval from the ASC. All schedule changes affecting class meeting time/days or classroom assignments must be requested via the Section Meeting Time Location (STML) Workflow. Once a room change has been approved, instructors should inform students about the change and encourage any student whose access to the class might be impacted by the change to notify the department as soon as possible.

Open learning courses are flexibly scheduled course sections that are offered by an academic department, but do not meet according to the University's established academic terms (or part of term). Open learning courses can be created by departmental schedulers in the Data Collection Utility (DCU) website, but must be created by the ASC once the window for a term's schedule build has closed and the sections have been transferred back to Banner.

Class size and equipment requirements will be determining factors in disputes involving for credit courses. The Academic Scheduling Center will make every attempt to mediate room conflicts and develop a solution. However, in the event that conflicts cannot be resolved at this level, intervention may be necessary by the University Registrar, Deans and/or Provost's Office.

Classroom facilities are designed primarily for use by students, faculty and staff to engage in activities that are directly related to the basic educational functions of teaching, research, and scholarship. Predefined policies have been established to ensure that courses are scheduled in a manner that permits access to available offerings by the greatest number of students, and that allow the most suitable instructional arrangement to meet the needs of the faculty and courses offerings within the existing facilities.

A number of self help guides and reporting tools are available to assist academic departments manage their course sections, room assignments, and physical resources including equipment and door locks. Schedulers are encouraged to take advantage of these resources, and proactively monitor class and section assignments to avoid problems with the Schedule of Classes.